Privacy Policy

Who we are

At Wendover Tennis and Squash Club, we are committed to protecting and respecting your privacy.

This Policy explains when and why we collect personal information about people, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

If we change this policy we will inform you and publish the updated policy at

Any questions regarding this Policy and our privacy practices should be sent by email to

Who are we?

We are Wendover Tennis and Squash Club, with courts and Clubhouse a Dobbins Lane, Wendover, Bucks, HP22 6BU. We are affiliated to the Lawn Tennis Association ( and England Squash (

How do we collect information from you?
We obtain information about you when you complete our membership application.

We do not collect any information about visitors to our website

What type of information is collected from you?

The personal information we collect includes your name, address, email address, contact number(s), date of birth if under 18 and membership category.

We will hold your personal information on our systems for as long as you are a member of our Club and will delete your information within 3 months of you ceasing to be a member.

How is your information used?

We employ the information to communicate with our membership through distribution lists, direct email and postal services.

Who has access to your information?

Nominated Wendover Tennis and Squash Club Committee members have access to your information. The nominated Committee members are; Chairman, Secretary, Treasurer, Squash Chairman (squash members only), Tennis Chairman (tennis members only) and Membership Secretary.

We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes.

If you are a squash member we will if you opt’ed in pass your name, email address and date of birth (if under 18) to England Squash. Members who complete the online registration with England Squash will receive the full benefits provided by that organisation.

We do not pass your information to the Lawn Tennis Association.

Your choices

You have a choice about whether or not you wish to receive information from us. If you do not want to receive emails you can opt out of the appropriate distribution list.

Each year as part of our membership renewal we will give you the option for opting into receiving our communications.

How you can access and update your information

At anytime you can request from details of information we hold on you and update any of the information held.

Security precautions in place to protect the loss, misuse or alteration of your information

Information relating to members is held in two forms; completed membership forms and on a database. The membership forms are held within a secure premise and only accessible via the Membership Secretary. The database is password protected, resides on a secure and resilient sever which can only be accessed by the Chairman, Treasurer, Membership Secretary and the database Administrator.

Our website address is:

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


Who we share your data with

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

Additional information

How we protect your data

What data breach procedures we have in place

What third parties we receive data from

What automated decision making and/or profiling we do with user data

Industry regulatory disclosure requirements